Privacy Policy

Introduction
Hello, and welcome to our Privacy Policy.

Idea Port Riga AS respects your privacy and is strongly committed to protect it. This Privacy Policy is intended to help you understand how your personal data has been processed while using our services or visiting our website.

Our Privacy Policy is based on Regulation (EU) 2016/679 of the European Parliament and of The Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (GDPR - General Data Protection Regulation).

Before getting into the details, we would like to highlight 3 main principles of this Policy:

  • Explain the way we use information that you share with us;
  • Ensure that you understand what information we collect with your permission, and what we do with it;
  • Hold us accountable for protecting your rights and your privacy under this policy.


All the information we collect is related to providing The Services and its features. By Services here we mean: our website www.ideaportriga.com visiting, usage of Contact Me and Application forms, usage of Maxdone software application, usage of Debessmann software and related services.
Key highlights of what you’re consenting to
By using or interacting with the Service, you are consenting to:

  • your personal data processing in the amount and terms based on principles mentioned below;
  • the use of cookies and other technologies;
The information we collect
We may collect and store the following information:

  • Information received via Contact Me form – Name, Last Name, business email, phone.
  • Information received via Job Application form – Name, Last Name, email, Linkedin Profile, phone, and all information contained in your CV file attached.
  • Information received by registering for Maxdone Application – Name, Last Name, e-mail.
  • Information received by registering users for Debessmann hosted services – Name, Last Name, e-mail.
  • Technical data, which may include URL information, cookie data, your IP address.
Occasionally we might access:
  • Any kind of information provided in the content of Debessmann monitoring system to track specific Customer’s request (incident management).
How we use the information we collect
Consistent with the permissions you give us to collect the information, we may use the information we collect, including your personal information:

  • to enable the personalization of your access to the system
  • to provide, personalise, and improve your experience with the service and products;
  • to prepare commercial offers or respond to your enquiries;
  • to handle recruiting process;
  • to ensure technical functionality of the service, develop new products and services, and analyse your use of the service, including your interaction with applications, and services that are made available, linked to, or offered through the service;
  • to communicate with you for service-related or research purposes including via emails, notifications, text messages, or other messages, which you agree to receive;
  • to prepare anonymous statistics on the usage of the website
How long we keep your data
We will retain personal information, customer and business information for as long as it is needed to:

  • provide services that you or your organization have requested.
  • communicate with you about a request you have submitted to us.
In addition, we will store commercial related information according to national law on document storing for accounting and legal purpose

Pursuant to information obtained via Job Application form, we will store it up to 1 year, unless you have specifically mentioned to delete it earlier. Minimum legitimate term for storing recruitment information is 6 months.

Pursuant to information obtained via Contact Me form, we will store your data for 6 month, unless you have specifically mentioned to delete it earlier.
Transfer and Sharing of data
Idea Port Riga transfers, processes and stores information about its users on servers located in EEA (European Economic Area).

Idea Port Riga do not sell your personal information or in any other way exchange or share your personal information with third parties unless such duty arises from request of governmental authorities and applicable law.
Security
We are committed to protecting our users’ information. Only designated and duly authorized Idea Port Riga employees can access the data using their ID and personal password in specific systems. Idea Port Riga process your data diligently, professionally and in accordance with good processing practice.

Your password protects your user account, so you should use a unique and strong password, limit access to your computer and browser, and log out after having used the Service. While we take data protection precautions, no security measures are completely secure, and we do not guarantee the security of user information.
Children
The service is not directed to children under the age of 16. We do not knowingly collect personal information from children under 16. If you are under the Age Limit, do not use the Service and do not provide any personal information to us. If you are a parent of a child under the Age Limit and become aware that your child has provided personal information to us, please contact us at security@ipr.lv and you may request exercise of your applicable access, rectification, cancellation, and/or objection rights.
Accessing and updating user information
You have the right to request a copy of your personal details at any time, to check the accuracy of the information held and/or to correct or update this information. You may also ask your personal information to be deleted completely if no enquiry from you is in progress. If you have questions about your privacy on the Service, this privacy policy, or information we have about you, please contact us security@ipr.lv

We will make commercially reasonable efforts to provide you with reasonable access to any of your personal information we maintain within 30 days as of receipt of your access request. To protect your privacy and security, we will take reasonable measures to verify your identity before providing you the requested information on personal data.
Changes to the Privacy Policy
Occasionally we may, in our discretion, make changes to this Privacy Policy. When we make material changes to it, we’ll provide you with prominent notice as appropriate under the circumstances, e.g., by displaying a prominent notice within the Service or by sending you an email. In some cases, we will notify you in advance, and your continued use of the Service after the changes have been made will constitute your acceptance of the changes. Please therefore make sure you read any such notice carefully. If you do not wish to continue using the Service under the new version of the Policy, you may terminate our cooperation and service usage by contacting us via security@ipr.lv
Information about cookies, other technologies and third-party data collection
This section describes use of cookies and other technologies.
What are cookies and other technologies?
A cookie is a small text file that is placed on your computer, mobile phone, or other device when you visit a website. The cookie will help website providers to recognise your device the next time you visit their website. There are other similar technologies such as pixel tags (transparent graphic images placed on a web page or in an email, which indicate that a page or email has been viewed), web bugs (similar to pixel tags), and web storage, which are used in desktop software or mobile devices.

There are also technologies such as mobile device identifiers and SDK integrations to help companies recognise your device when you return to an app or otherwise use a service.
How we use cookies and other technologies
We use both session cookies (which expire once you close your web browser) and persistent cookies (which stay on your device for a set period of time or until you delete them). We use the following types of cookies for the purposes explained in this chart:
Cookie Type Purpose
Essential Operational These cookies are necessary to allow us to operate the Service as you have requested.
Performance / Analytics We use these cookies to analyse how the Service is accessed, is used, or is performing. We use this information to maintain, operate, and continually improve the Service.
Functional These cookies let us operate certain functions of the Service in line with the choices you make. These cookies mean that when you continue to use or come back to the Service, we can provide you with our services as you have asked for them to be provided, such as remembering how you have customised our services
Third Party We may allow our business partners to use cookies on or outside the Service for the same purposes identified above, including collecting information about your online activities over time and across different websites. We may also use service providers acting on our behalf to use cookies for the purposes identified above. Our main third party partners are:

Google Analytics
We use Google Analytics to better understand how our customers navigate to and through our websites, how long customers spend visiting our content items and how often they return to visit our websites. Google Analytics also helps us track the effectiveness of the money we spend on our digital marketing campaigns. To opt out of being tracked by Google Analytics across all websites visit https://tools.google.com/dlpage/gaoptout

Hubspot
We may use functional or consent banner cookies in order to track visitors. It contains the domain, utk, initial timestamp (first visit), last timestamp (last visit), current timestamp (this visit), and session number (increments for each subsequent session). To read more on Hubspot cookies and learn how to opt out of being tracked by Hubspot please visit https://knowledge.hubspot.com/articles/kcs_article/reports/what-cookies-does-hubspot-set-in-a-visitor-s-browser
Specific Cookies used in Debessmann software:
Name Functional cookies
auth_expires stores when authentication to expire in seconds, set by server, Secure, Session Duration
auth_role role to display on UI, set by server, Secure , Session Duration
auth_tenant tenant name to display on UI, set by server, Secure, Session Duration
auth_type custom/google/microsoft authentication type selected by Client on login screen, 356 days, set by client
session Oauth2/OpenID based token/session, set by server, Secure, HttpOnly, Session Duration
Specific Cookies used in Maxdone application:
Name Functional cookies
JSESSIONID Spring framework cookie to track logged in user
SPRING_SECURITY_REMEMBER_ME_COOKIE Spring framework cookie for 'remember me' checkbox
Manage your cookie and other preferences
Many web browsers allow you to manage your preferences. You can set your browser to refuse cookies or delete certain cookies. You may be able to manage other technologies in the same way that you manage cookies using your browser’s preferences.

Please note that if you choose to block cookies, doing so may impair the service or prevent certain elements of it from functioning.

You hereby consent to the use of the cookies and other technologies described above.
Social buttons
We use ‘social buttons’ to enable our users to share or bookmark web pages. These are buttons for third party social media sites and these sites may log information about your activities on the Internet including on this Website. Please review the respective terms of use and privacy policies of these sites to understand exactly how they use your information and to find out how to opt-out, or delete, such information.
More information
For more information about the use of cookies and how to block them, visit allaboutcookies.org, youronlinechoices.eu (Europe). If you have any questions or comments about our use of cookies, please contact us at security@ipr.lv

Thank you for reading our Privacy Policy. We hope you enjoy our cooperation!
Contracting entity:
Idea Port Riga AS
40003973381
Darzciema 91, Riga
Latvia, LV-1073


© Idea Port Riga
2018